During a meeting in Microsoft Teams, you might want to share your screen with a coworker. This could be useful as it’ll help them see content on the program or app you have open and are discussing. Well, starting a screen sharing session in Teams is quite easy, and in this guide, we’ll show you how you can do it.

1. To share your screen when chatting with people, go to the chat controls at the upper-right corner of the app and select the person you want to share and choose Share button teams sharing6.png

teams sharing1.JPG 

2. To share your screen during a meeting, go to the chat controls at the bottom of the app and select Share button highlighted below teams sharing6.png.

 Teams sharing2.png


3.  Select a window to share a specific program, or select Desktop to share everything on your screen.

teams sharing3.png 

Share your...

If you want to...

Great when...


Shows your entire screen, including notifications and other desktop activity

You need to seamlessly share multiple windows


Show just one window, and no notifications or other desktop activity

You only need to show one thing and want to keep the rest of your screen to yourself


Present a PowerPoint file others can interact with

You need to share a presentation and want others to be able to move through it at their own pace


Collaborate with others in real time 

You want to sketch with others and have your notes attached to the meeting.


4. The other participants in the chat will receive a notification asking them to accept your screen share. Once they do, they'll be able to see.

teams sharing4.png 

5. If you're sharing a program from the Window list, only that program will be shared, and just that program will be outlined in red. As you change the size of this window, the red outline will change with it.

6. When you're done sharing, go to your meeting controls and select Stop sharing.

teams sharing5.png 


Include System Audio when sharing screen on call/meeting


Sharing your system audio lets you stream your computer audio to meeting participants through Teams. You can use it to play a video or audio clip as part of a presentation.

To share your system audio, select Share  teams sharing6.png  in your meeting controls and then Include system audio. When you share, all your system audio, including notifications, will be included in the meeting. 


  • Teams and your computer need to be set to the same speaker. Adjust your computer's audio output in your system settings and your Teams audio output in your device settings in Teams.
  • You won't be able to include your computer's audio while sharing a PowerPoint file or Whiteboard.
  • For now, we only support this feature on Windows devices.